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Denver CARES Venue Relief Fund

Denver Arts & Venues is directing up to $700,000 of Coronavirus Aid, Relief, and Economic Security (CARES) Act federal funding to assist operators of independent music and performing arts venues located in the City & County of  Denver who are suffering as a direct result of the COVID-19 pandemic.

Applications will be accepted from Oct. 5, 12 p.m. - Oct. 25, 11:59 p.m. Selected awardees will receive a one-time award of up to $25,000.

PURPOSE

Between April and July 2020, Denver’s music industry lost an estimated 4,525 jobs and $213.7 million in sales revenue. The COVID-19 pandemic is an imminent threat to the viability of Denver's community venues as they were some of the first businesses to close and will be among the last to safely re-open at normal capacity. Arts & Venues is committed to supporting the independent venue ecosystem that provides space for Denver's music, performing arts and communities to thrive.  

Our arts and cultural community is diverse, and its historically under-resourced groups must be uplifted and supported. Therefore, the fund will prioritize:

  • For profit and not-for-profit music and performing arts venue operators experiencing severe financial distress and who have no other source of income and/or are facing significantly diminished income or increased expenses as a direct result of the COVID-19 crisis.
  • Operators of venues owned by or supporting historically marginalized communities, including Black, Indigenous, People of Color (BIPOC), LGBTQ+ and people with disabilities, who remain financially vulnerable to impacts of the COVID-19 crisis.

Before applying, we ask that applicants take a moment to self-reflect and self-evaluate whether they are experiencing a dire financial emergency during this time. This consideration is in an effort to make space for those applicants who are most urgently in need.

TIMELINE

Applications open Monday, Oct. 5, 12 p.m. - Sunday, Oct. 25, 11:59 p.m.

  • Award notifications will be sent out within 30 days after the application deadline. All applicants will be notified by email of their application status at that time.
  • Funding will be issued to approved applicants within 30 days after the awardee submits all required documentation needed for processing a payment.

Apply Now

Please use this downloadable worksheet to help prepare before submitting your online application. 

Por favor, use la hoja de trabajo descargable como ayuda para preparar su solicitud antes de enviar la solicitud en línea.

REQUIRED DOCUMENTATION

All applicants must provide supporting documentation that clearly demonstrates a financial need due to COVID-19.

(1) A venue-specific revenue statement documenting revenues for the Venue between Apr. 1 and Sep. 30, 2020 AND a similar document for the same period in 2019.

  • If the Venue was not in operation Apr. 1 through Sep. 30, 2019, a revenue statement from the five months immediately preceding Apr. 1, 2020 will be considered.

(2) A brief calendar with performance dates and cancellations directly due to the COVID-19 pandemic between Apr. 1 and Sep 30, 2020 AND a similar document for the same period in 2019.

  • If the Venue was not in operation Apr. 1 through Sep. 30, 2019, a calendar of events from the five months immediately preceding Apr. 1, 2020 will be considered.

(3) A brief record of ticket sales, cover charges and refunds issued due to cancellations directly related to the COVID-19 pandemic between Apr. 1 and Sep. 30, 2020 AND a similar document for the same period in 2019.

  • If the Venue was not in operation Apr. 1 through Sep. 30, 2019, a record from the five months immediately preceding Apr. 1, 2020 will be considered.

(4) Certificate of Good Standing from the Colorado Secretary of State 

(5) W-9 with applicant’s current business address, EIN number and signature of an authorized representative. Download fillable W-9 English or W-9 Spanish

(6) Supplemental documentation demonstrating the direct financial impacts of the COVID-19 pandemic on the Applicant’s operation of the Venue.

  • Supplemental documentation is not required, but will be considered. Please describe the documentation if provided. (Limit 150 words)

Awardee Responsibility

Funding MUST BE SPENT by Awardee no later than December 30, 2020

Awardee will be required to supply Arts & Venues with a final report on Jan 15, 2021 that they have expended all grant monies in a manner compliant with CARES Act requirements. Should the awardee be unable or unwilling to do so, CARES Act funds must be repaid to Arts & Venues upon written demand.

Arts & Venues will provide the awardee with a spending report template to complete, including:

  • Date funds were spent
  • Where funds were spent 
  • Amount expended on each qualified expenditure 
  • All receipts and documentation of spending must be held by the awardee for 5 years after funding is provided

Awardees may need to supply additional information reasonably requested by Arts & Venues.

Application Prep Worksheets - English & Spanish

Fillable W-9 Forms - English & Spanish

Fund FAQ

About the Fund

Live programming is essential for our community. 

 

The COVID-19 pandemic is an imminent threat to the viability of Denver's community venues as they were some of the first businesses to close and will be among the last to safely re-open at normal capacity. Between April and July 2020, Denver’s music industry lost an estimated 4,525 jobs and $213.7 million in sales revenue which translates to 53% of employment in the region’s music industry and 25% of its annual sales revenue.

 

These spaces reach diverse audiences and build social ties as the gathering spaces for communities across Denver. They serve as entrepreneurship incubators and are vital to the future of Denver's cultural landscape. The economic recovery process will extend past just reopening, it will require new and creative solutions unique to the industry.

 

The time for action to support this creative sector in Denver is now.

Eligible Applicants

Funding will be considered for selected organizations or businesses operating physical venues in Denver who facilitate music and/or the performing arts.

Must satisfy one of the following two definitions:

(1) The Venue for which Applicant is applying is a Dedicated Venue which shall mean:

  • A Venue that advertises live music or other performing arts programming or film screening a minimum of 75 or more times per year prior to 2020.
  • A Venue that facilitates the performing arts that may also be open for food or drink sales, but for whom music, performance art programming or film screening is a significant part of Applicant’s use of the Venue.   
  • A Venue which typically does not open without ticketed live performances such as music, dance, film screening or other performing art or a physical space devoted to education and/or training of performing artists.

(2) The Venue for which Applicant is applying is a Secondary Venue which shall mean:

  • A venue such as a bar, restaurant, coffee shop, or wine bar that hosts live music, other arts performances, film screening, or promotes live programming a minimum of 50 or more times per year but fewer than 75 times per year prior to 2020. 

And must satisfy the following eligibility criteria: 

  • Must have been fully operational prior to Mar. 1, 2020
  • Can be operated by a for-profit or non-profit entity 
  • Must be physically located in the City and County of Denver. Only one application may be submitted by an applicant per physical location (If multiple applications for a particular Venue are submitted by different applicants, City will consider apportioning grant funds among qualified applicants for that location. However, in no event shall more than $25,000 in grant funds be awarded in connection with a particular Venue). 
  • Must provide proof of loss of income and/or increased costs directly due to the COVID-19 pandemic
  • Must retain all grant and expenditure-related documents for 5 years (if funded)
  • Must satisfy at least three of the following criteria:
    • Have a defined performance and audience space
    • Provide mixing, sound, and lighting systems
    • Utilize at least two of (including owner/operators): sound engineer, booker, promoter, stage manager, security personnel, box office manager
    • Had a paid ticket or cover charge to attend a majority of performances in the Venue from Jan. 1, 2019 – Mar. 1, 2020
    • Promote performances in the Venue through advertising and listings in printed and/or electronic publications, websites, email blasts and/or social media.

Priority will be given to Applicants which demonstrate:

  • Severe financial distress and who have no other sources of income or are facing significantly diminished income or increased expenses due to COVID-19 closures; 
  • A high level of need for funding due to COVID-19 venue and performing arts closures; 
  • That had a full-time staff of less than 10 FTEs operating the Venue (contractors not included) prior to Mar. 1, 2020
  • Those that are operators of venues owned by or supporting historically marginalized communities, including Black, Indigenous, People of Color (BIPOC), LGBTQ+ and people with disabilities, who remain financially vulnerable to impacts of the COVID-19 crisis.

Qualified applications not selected for funding in the initial application period will be carried over to subsequent similar funding opportunities-you do not need to re-apply if not selected. However, additional information may be required for future opportunities.

Ineligible Applicants

While we understand that venues for artists and performers can be defined broadly, due to limited capacity and the volume of applications, we are not reviewing submissions by applicants:

  • Whose primary operation of a particular Venue is for purposes of sporting events, karaoke, exotic dancing, fitness, studios in private homes, private events (e.g. galas, weddings), chain movie theaters that own and/or operate multiple physical locations, or Venues that offer live music, other performing arts, or film screening fewer than 50 times per year. Venues that exhibit the foregoing activities shall not be eligible for the current grant program.
  • Properties ineligible for consideration include City of Denver run venues including Red Rocks Amphitheatre, the Denver Coliseum, the Denver Performing Arts Complex in its entirety and McNichols Civic Center Building.

Selection Criteria

Arts & Venues is committed to an inclusive and equitable review and selection process.  The review panel consists of members of the Denver Commission on Cultural Affairs. The role of the review panel is to recommend a roster of grantees to Denver Arts & Venues, which has the final responsibility to approve all grants. 

All applications will be evaluated on each of the following criteria:

  1. Cultural impact (mission, communities served with a focus on historically marginalized communities, including Black, Indigenous, People of Color (BIPOC), LGBTQ+ and people with disabilities, minority owned or operated, etc.)
  2. Economic impact (years in business, size of venue)
  3. Severity of loss or increased expenses (demonstration of an immediate need based on current financial strain directly due to the COVID-19 pandemic.

Equity, Diversity & Inclusion Survey

In the email notification of your application status, you will receive a survey link that will help us understand the demographics of all that applied and how COVID-19 has impacted the sector. It will also help us demonstrate the need for additional financial support. Only aggregated information will be utilized.

We urge you and thank you for participating in the survey.

2020 Music Industry Report

 

Arts & Venues in partnership with Colorado Creative Industries and Colorado State University recently released this report estimating the initial effects of the COVID-19 crisis on the music industry in Colorado and the Denver metropolitan region.

Initial Impacts of the COVID-19 Crisis on the Music Industry in Colorado and the Denver Metropolitan Region 

If you have any questions or would like to request translation services, please contact Brooke Dilling at [email protected] using the subject line: [Your Name] Denver CARES Venue Relief Fund.